OneCredit: internal EDM, HR and e-signing
24/7 document flow with a digital trail
One Credit MFO LLP — a microfinance organization: online microloans from 20,000 to 300,000 ₸, operating across Kazakhstan, 24/7, licensed by the ARDFM.
Internal electronic document management
HR document flow per the RK Labor Code
Signing and a digital trail for the regulator
Challenge
OneCredit issues loans online and works around the clock — any delay with documents there immediately slows things down. Orders, HR paperwork and contracts need to be drawn up and signed quickly, right from the workplace, instead of being carried between offices for a signature and a stamp. And when an audit comes, it matters that everything is at hand and it's clear who signed which document and when.
What was implemented
- ✓Internal electronic document management. Orders, memos and regulations — via approval routes with e-signature and a digital trail.
- ✓HR document flow (e-HR). Personnel orders, leaves, business trips — per the RK Labor Code, with remote signing.
- ✓E-signature and digital trail. Every action is logged with date and user; the history is immutable and can be exported for audits.
What the e-HR screens look like
Real screens from the L8 DOCS HR track. Recreated as a 1:1 vector; full names, IINs and phone numbers are anonymized.
Launching an HR process. The "Create" window → "Launch processes" tab. HR processes are grouped (hiring, termination, changes to employment relations, leave, business trips). Hiring is a ready-made three-step route: hiring application, employment contract and hiring order. Each is tagged "TP" — a template process with approval and e-signature.
| Full name | Job title | Department | Status | Actions |
|---|---|---|---|---|
| ААА. А. А. | Specialist | IT Department | In progress | |
| БББ. Б. Б. | Director | IT Department | On leave | |
| ВВВ. В. В. | Manager | Digital Transformation Department | On sick leave |
Employee registry. A single employee list with "All / Active / Dismissed / Candidates" filters and search by last name or IIN. For each — job title, department and a color status: "Working" (green), "On leave" (blue), "On sick leave" (orange). Creating a new employee also starts from here.
Creating an employee with a document package. The new employee's card is built from the hiring application: IIN, full name, job title, contacts — plus a complete set of HR documents (ID, employment record, diplomas, criminal record certificate, military registration, medical exam). Everything is uploaded at once and stored in the personal file with an e-signature.
Result
Documents no longer slow down the work: orders, HR items and regulations move through routes and are e-signed, instead of being emailed around. L8 DOCS brought internal document flow and the HR track together in one system with an immutable digital trail — convenient both for the team and during audits. Administrative and HR Department, One Credit MFO LLP
Useful links
Registration guide
A step-by-step guide: how to register and get full access to the Business plan.
Learn more→L8 DOCS functionality overview
All platform capabilities: document management, e-HR, tasks and integrations — in detail on one page.
Learn more→Quick send for signature
How to send a document for signature to a counterparty or employee in a couple of minutes — without registering the recipient.
Learn more→Digital admissions office
Online intake of applicant submissions, e-signed contracts and bulk signing.
Learn more→