Your company's processes in one managed system
Documents, HR, procurement and finance move along defined routes and are signed with a digital signature. You see where every process stands and who owns it.
18-06-2026
20-05-2026
04-05-2026
18-12-2025
Hover over the screen to straighten the monitor
Already working in the system
Approvals take weeks because the process lives in email, Excel and on paper.
Nobody knows who is holding the document. Deadlines slip silently. The archive is searched by hand. The losses never appear in reports — but they are in every budget.
See who is holding the document right now
The document card shows the whole route: who approved, who signed off, who is executing and by when. The manager's main question is answered without a single phone call.
The route inside a document card
Show it on your processes →- ✓Participants by stage. Approval, sign-off, execution and acknowledgement — each marked “signed” with a timestamp.
- ✓A deadline at every step. You see where the document is stuck and how many days it is overdue.
- ✓Internal and external. A counterparty signs via a direct link — no registration, no payment.
- ✓The document sits next to its route. View, print, export and send — all from one screen.
ҚР, Алматы, 050060
Әбіш Кекілбайұлы к-сі,
34 ғимарат, 2-06 кеңсе
РК, г. Алматы, 050060
ул. Абиша Кекилбайулы,
здание 34, офис 2-06
ДОВЕРЕННОСТЬ № 10
Республика Казахстан, город Алматы
Двадцатое июля две тысячи двадцать шестого года
ТОО «Luna Eight» (далее — Товарищество) в лице Генерального Директора Хан Андрея Васильевича, действующего на основании Устава, настоящей Доверенностью уполномочивает Серикову Анель Асхатовну, удостоверение личности № *********, выданное 22.08.2021 г. МВД РК, ИИН ************, представлять интересы Товарищества на тендерах, в государственных, коммерческих и иных хозяйственных организациях по всем вопросам, возникающим в процессе финансово-хозяйственной деятельности Товарищества, в том числе:
- Передавать и получать конкурсную и тендерную документацию, расписываться в её получении и передаче, совершать другие необходимые действия по вопросам участия Товарищества в государственных закупках, закупках недропользователей, закупках коммерческих и некоммерческих организаций;
- подписывать, получать, подавать от имени Товарищества все необходимые документы, связанные с настоящей Доверенностью;
- подписывать, получать, подавать от имени Товарищества все необходимые документы, акты выполненных работ, отчёты, договоры, счета, ЭСФ, ЭАВР и иные документы, связанные с АО «Национальные информационные технологии»;
- подавать от имени Товарищества все необходимые документы в государственные органы и организации, получать документы, адресованные Товариществу;
- заключать сделки и подписывать от имени Товарищества доходные договоры на поставку товаров, выполнение работ, оказание услуг, соглашения о неразглашении конфиденциальной информации (NDA), письма, меморандумы, письма о намерениях, предварительные договоры, а также соглашения о расторжении;
- подписывать от имени Товарищества акты выполненных работ и оказанных услуг по доходным договорам на поставку товаров, выполнение работ, оказание услуг.
Образец подписи Поверенного:
One core that your processes grow around
Start with document flow and switch on new areas as you are ready. Data and permissions stay shared — a second system never appears.
- L8 DOCS — the coreRoutes, roles, templates, digital signature, archive and audit trail
- HR document flowEmployee portal, T-2 card, registers, timesheets, enbek.kz
- Procurement and financePurchase requests, payment registers, invoices and acts on routes
- Admissions officeE-queue, applications, digitally signed contracts, campaign dashboard
- Registry office and the state EDM systemIncoming and outgoing mail, general orders, exchange with state bodies
Start with the process that hurts most
Every module is configured and already running at client sites. Each launches separately and connects to the shared core.
Document flow and registry
Internal documents, incoming and outgoing mail, orders, memos. Approval and sign-off routes, registration, archive search.
Included in every plan→HR document flow
Employment contracts, personnel orders, leave, business trips, timesheets, T-2 cards, registers. Portals for both the employee and the HR specialist.
Business and Enterprise→Requests and supplier contracts
Purchase requests, bid comparison, corporate contracts, liability agreements. A transparent choice with a full audit trail.
Start Plus and above→Invoices, payments, acts
Invoices, payment requests, payment registers, completion acts. Routed approval and export to 1C.
Start Plus and above→Digital student admissions
E-queue, online applications, autofill from the state individuals database and testing centre, digitally signed contracts, bulk signing, campaign dashboard.
A separate product→Execution discipline
Assignments tied to a document, deadlines, owners, execution control and reports. A task is born from a document instead of living apart from it.
Included in every plan→Sign on the move, not when you are back at the office
Managers approve and sign from a phone. The app shows the same statuses and deadlines as the desktop: incoming, in progress, completed.
- ✓Digital signing from a mobile device
- ✓Notifications via WhatsApp, Telegram, SMS and email
- ✓Filters, search and favourites across documents
The forms are already built
Orders, applications, timesheets, shift schedules, HR papers, contracts, minutes — a library of ready forms by section. Your administrator adds custom templates without the vendor.
Browse the library →
What happens in the first seven days
No multi-month technical specifications. Below is the launch plan, including what we will need from you.
Mapping the process
We look at how the document moves today and pin down the bottleneck to start from.
Setup and access
We load your org structure, roles and two routes. You get a working system running on your own documents.
Training
We train your administrator and the working group. After that you change the routes yourself.
Go live
We move the process into production, connect digital signatures and external signers, and put you on support.
The questions your lawyer and IT team will ask
Every action is recorded
Under every register row there is a trail: who opened the file, who downloaded it, who edited it and who declined to sign — with date and time. The history cannot be altered and can be exported for review.
The digital trail of a document
Power of attorney No. 10 · 20 July 202612:04 #7f21c4a9
12:09 #0e93aa1b
12:41 #b4d0072e
13:02 #2af561c3
13:15 #9c30ef07
Connects to the systems you already run
Data is pulled from the source — less manual entry and fewer mistakes in documents.
1C: Accounting and Payroll
SmartBridgeWhat we get compared with
An honest table, including where we fall short. If a row with a minus matters to you, say so during the demo — not after the purchase.
| Criterion | Paper and Excel | A module inside an ERP | A foreign EDMS | In-house development | L8 DOCS |
|---|---|---|---|---|---|
| Time to launch | — | 2–3 months | 6–12 months | 12 months or more | 3–7 business days |
| NCA RK digital signature | no | partly | needs customisation | must be built | out of the box |
| Servers in Kazakhstan, law 94-V | — | yes | usually no | depends on hosting | yes |
| HR flow under the Kazakh Labour Code | no | no | no | must be built | complete |
| The client changes routes themselves | — | no | no | yes | yes |
| External signers without registration | — | no | no | must be built | yes |
| First-year cost | hidden | low | high | very high | from 144,000 ₸ |
| International certifications | — | partly | ISO 27001 | no | in progress |
Where we are honestly weaker: large foreign systems lead on installed base and international certifications. We win on time to launch, compliance with Kazakh law, and your ability to change processes yourself.
What it costs and what you get
Four plans by number of users and storage. Pay for a year and get 20% off.
- Pack of 5 document types
- Tasks and projects
- Online digital signing
- External signing
- Pack of 15 document types
- Contracts, invoices, acts
- Purchase and payment requests
- Tasks and projects +
- Full HR flow
- HR EDM and enbek.kz
- Employee portal
- 250,000 ₸ of customisation included
- Everything in Business
- Registry office and the state EDM system
- 1C Payroll and Accounting integrations
- 500,000 ₸ of customisation included
Materials you can forward to colleagues
You are not deciding alone. Below is what will answer finance, legal and IT without you in the room.
Email only. No phone call unless you ask for one.
What people ask most often
How fast can the system go live?
Rollout runs in stages: forms and processes, integrations, staff training. On average it takes three to seven business days. For an admissions campaign we plan the schedule so the system is live on day one of intake.
We already have an ERP with a document module. Why add another system?
A module inside an ERP handles documents tied to its own data. It does not run routed approvals, does not work with external signers, does not cover HR under the Kazakh Labour Code and cannot sign with an NCA RK certificate. L8 DOCS takes over how a document moves between people and organisations while still pulling data from your ERP.
What is the legal status of documents signed in the system?
Applications and contracts are signed with a digital signature and carry full legal force. The signed document is stored in the system, available to both parties, and needs no paper duplicate.
Who owns the data and how is it kept safe?
The data stays your organisation's data. Access is split by role — each participant sees only what their role allows. Every action on a document is logged. Servers are hosted in Kazakhstan in line with law No. 94-V.
What happens to our documents if we leave?
When the contract ends you receive a full archive export in open formats — files, cards and action history. This is written into the contract rather than left to the vendor's discretion.
How do the plans differ?
By number of users, storage volume and the set of available documents and modules. The full breakdown is on the pricing page: it also lists HR EDM pricing by headcount, software modules, rollout and customisation.
Who pays for changes to fit our internal rules?
Setting up roles, templates and routes within your plan is done by your own administrator. Customisation for non-standard processes and unique integrations is billed separately, at a fixed quote agreed before work starts. Rollout packages include customisation at a 30% discount.
What does the pilot include?
Full functionality for the trial period. You evaluate the system on your real processes and documents before deciding to buy.
We'll show the system on your own processes
A manager will pick a configuration for your organisation, run a demo and prepare the launch.